Join the Bowling Green Area Chamber, where collaboration meets community impact. As a leading force in economic and partnership development, we're dedicated to fostering growth in our region. If you're passionate about building strong business connections and thriving communities, we'd love to hear from you.

CURRENT OPPORTUNITIES

Executive Assistant

• Department: Administration                                                                                 
• Classification: Full-Time
• Status: Non-Exempt (Salary)
• Supervisor: President and CEO
• Location: Chamber Headquarters
• Position Reports To: President and CEO
• Position Supervises: N/A                                                                              

Position Purpose

The Executive Assistant provides high-level administrative support to the President and CEO, serving as a key partner in managing daily operations, strategic initiatives, and organizational effectiveness. This role also includes office management responsibilities to ensure smooth, efficient, and professional day-to-day functioning of the office environment.

Essential Functions and Basic Duties

Confidential Administrative Support: Perform a wide variety of complex, confidential, and high-level administrative tasks requiring discretion, sound judgment, and initiative; Serve as a trusted liaison to the professional staff, volunteer leadership, public officials, membership organizations, and external stakeholders.

Calendar and Schedule Management: Proactively manage and optimize the President and CEO’’s calendar, including scheduling meetings, prioritizing commitments, and coordinating with internal and external stakeholders. 

Board and Strategic Support: Provide comprehensive support for the President and CEO’s involvement with internal and external boards, committees, and advisory groups, including preparing materials, recording and producing meeting minutes, tracking action items, and following up on deliverables. 

Communications, Correspondence, and Record Keeping: Draft, edit, and manage professional communications (emails, letters, reports, and presentations) that require diplomacy, persuasion, and strategic messaging; Maintain organized files of important administrative and governance documents.

Meeting Planning and Execution: Plan and coordinate on-site and off-site meetings, including logistics, venue coordination, agenda development, presentation materials, and follow-up activities.

Travel and Expense Management: Coordinate travel arrangements for the President and CEO, including booking airline tickets, making hotel reservations, and securing registrations for events; Process and reconcile the President and CEO’s expenses, prepare timely and accurate expense reports, and ensure compliance with organizational policies. 

Stakeholder Coordination: Handle incoming correspondence, information requests, and inquiries with professionalism and efficiency. 

Office Management and Operations: Assist with management of office supplies, stocking, and coordination with vendors; Assist with database maintenance, office technology resources, and general facility management; Support cross-functional coordination between departments. 

Qualifications

Training and Experience:

• Bachelor’s degree required; a minimum of five (5) years’ experience preferred.

Special Requirement(s):

• Possession of a valid driver’s license.
• Ability to be bonded.                                                                                                                               

Special Knowledge, Skills and Abilities:         

• Proficiency with modern productivity tools (Microsoft 365, Outlook, Teams, SharePoint, etc.)
• Strong project management and organizational skills
• Excellent written and verbal communication abilities
• Discretion and ability to handle sensitive information
• Experience in economic development, nonprofit, or government environments is a plus

Interested applicants may submit resumes to Meredith Wilson, meredith@bgchamber.com.